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For Locums

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Who see's my information?

Only practices you’ve joined (via Locum Bank or application) can view your full profile. Ensure your profile is complete in order to see the jobs/locum banks available

Why should I update my availability?

Your holiday and unavailability must be kept up to date so:

Practices don’t offer shifts you can’t take
You don’t double-book yourself
Your Locum Bank can see when you’re free

Soon, your Locum Bank practices will see your availability automatically.

What is a locum bank?

A Locum Bank is a practice’s private pool of locums.
Joining banks is the most important action you can take because:

You get notified FIRST when they post shifts
You become a preferred locum
You often receive shifts before they go public

More banks joined = more shifts in your inbox
You will be joining independent and individual locum banks, practice's control and maintain their own banks on MFL.

Can I message a practice directly?

Yes — each practice has a Chat option.
Use it for documents, questions, or shift confirmations. You can speak with a practice, before, during and after booking shifts.

How do I join a Locum Bank?

Go to the Jobs Page or a practice's MFL profile page hit “Join Locum Bank. Ensure you are compatible with the practice first, they will review and accept locums based on skills and team dynamic.

Can I change my details later?

Yes. All profile information can be edited anytime through your dashboard.

What if I get stuck during identity checks?

Email us — we can manually override permissions and get you verified. We will ask you first if you are using the correct formats; either; JPEG, PNG, PDF

How do platform notifications work?

You’ll receive email notifications for:

New shifts from applied locum banks
Messages in your inbox
Locum Bank requests
Shift updates (changes, cancellations)

More notifications (SMS + push) are coming soon.

How do I send documents or invoices to practices?

Right now, locums can upload documents or send invoices directly via Practice Chat.
Full invoicing + payments will be coming in a future release.

Why are there only a few shifts right now?

Because practices are still onboarding.
Over the next 2–3 weeks, expect a rapid increase as Locum Banks and dashboards fill.

How do I get more shifts?

Because practices are still onboarding.
Over the next 2–3 weeks, expect a rapid increase as Locum Banks and dashboards fill.

How do I find shifts?

Once you have completed your profile - Use the Jobs Page.
Right now, shifts may be limited while practices set up — but this will grow quickly over the next 1–2 weeks.

Can I apply for just part of a shift?

Yes — and this is exactly what Shift Split is designed for.

If a practice posts a shift that covers multiple days or a full week, you can apply for a minimum of 1 day.
This means:
✔ You can take only the days that suit you
✔ Practices still get the full week covered
✔ Gaps auto-open for other locums
✔ No back-and-forth negotiations

What is the traffic light system on my calendar?

🟢 Green = Booking Confirmed
You’re officially booked for this shift.
The practice has accepted your application, and the day is locked in.

🟡 Yellow = Pending
You’ve applied for this shift, but it has not yet been confirmed by the practice.
This helps prevent double-booking while you wait for a response.

🔴 Red = Unavailable / Cancelled
Either:

You’ve marked yourself as unavailable or on holiday or
A shift you were booked for has been cancelled

Can I edit my profile after joining a Locum Bank?

Absolutely — you can update:

Bio
Skills
Rates
Documents
Certificates
Availability

Changes show instantly to all practices you’re connected with.

How do I withdraw from a shift if something changes?

Use the 'cancel' button to the right of your upcoming shift. Write a reason to let the practice know.

What new features are coming?

Map View — launching 1–2 weeks post-launch. Finances, reviews and LARRY - coming soon!

Can I see which practice I’m working at and when?

Yes.
Your Calendar and Shifts pages show:

Practice name
Location
Shift times
Status (pending/confirmed)
Any notes from the practice

You can click any shift to open the full details.

How do I log in to the platform?

Go to portal.managementforlocums.com and click Login.
Use the email address you signed up with. If you forget your password, click Reset Password and follow the link sent to your inbox. OR, if you are new click 'sign up' and follow the steps.

Why can’t I see some locum details?

Locums may not have finished their profile yet.
You can request missing info via chat (e.g., certificates, CPD, references, rates).

Where do we manage billing or payment information?

email us at info@managementforlocums.com . Coming soon: All billing settings are found under Practice Settings → Billing.
This includes practice details, invoicing preferences, and future payment features.

Do locums invoice through MFL?

Right now, locums can upload documents or send invoices directly via Practice Chat.
Full invoicing + payments will be coming in a future release.

Can I export our shifts or locum data?

A downloadable version is coming soon.
You’ll be able to export shifts, locum activity, and reports for payroll or auditing.

How do we update our practice details?

Head to settings and edit:

Name
Address
Website
Bio
Opening times
Practice description

Keeping this up-to-date helps attract locums.

What if something isn’t working or we need help?

Just email platformmfl@gmail.com — we respond quickly, especially for early practices.
Screenshots and shift IDs help us resolve issues faster.

Can we use MFL even if we already have regular locums?

Yes — and it’s recommended.
Adding your off-platform locums to your Locum Bank helps you:

Centralise communication
Track who’s available and legally compliant!
Store documents securely
Build a long-term staffing pipeline
Reduce admin instantly

Can we change our shift after posting?

Yes — you can edit rates, description, who it is sent too at any time.
Updates appear instantly to locums.

Can I invite a locum who is not currently on MFL?

Yes — and you should to ensure locum compliance and reduce admin keeping everyone in one place.

You can manually invite any locum you’ve worked with before or want to stay connected with.

Go to:
Practice Dashboard → Locum Bank → Invite Locum

Just enter their name and email — they’ll receive a link to join your practice on MFL.

What is my Practice Profile?

Your Practice Profile is your public-facing information hub.

Locums use it to understand who you are and decide whether to join your Locum Bank.

Your profile includes:

Practice name
Location
Type of work you do
Team/clinic details (optional)
Shift expectations
Your Practice Page link
Your Locum Bank list

A complete Practice Profile attracts more locums and builds trust.

How do I add other team members to our account?

Go to Settings >Team Members and invite your head nurse, practice manager, clinical director, or any staff who manage locums and shifts.
You can remove or update permissions at any time.
We recommend adding platformmfl@gmail.com as a member so MFL Support can assist you directly when needed.

Can multiple team members access the practice dashboard at the same time?

Yes.
Everyone you invite can access the dashboard simultaneously, with their own secure login.

Where do I find new locum shift and bank applications?

For shifts your shift will turn yellow on your calendar if you have applications waiting.
All locum applications appear under the locum bank section.
Click to view the locum’s profile and accept or decline.

What happens if a locum cancels a confirmed shift?

You’ll be notified instantly.
The day automatically reopens for other locums to apply for — no manual work needed.

How does Split Shift work? TRADEMARKED MFL

Split Shift allows locums to apply for part of a longer shift or week.

Example:
If you post Mon–Fri, a locum can apply for just 1 day (minimum), multiple days, or the whole block.
Any days they don’t take are automatically left open for other locums to fill.

Split Shift helps you:
✔ Fill full weeks with multiple locums
✔ Reduce gaps and rota stress
✔ Give locums flexibility
✔ Speed up coverage for long periods

Can we reuse shifts without rewriting the details every time?

Yes!
You can save any shift as a template and reuse it whenever you need.

Templates save:

Shift description
Skills required
Hours
Rate (fixed or flexible)
Notes

Perfect for practices that post similar shifts regularly.

Can I see when my locums are next coming in?

Yes.
On your Dashboard Calendar, use the drop-down in the top right corner to select a locum.
You’ll instantly see:

Their upcoming shifts
When they’re next due in
Gaps in coverage

Great for planning:
✔ Catch-ups
✔ New starters
✔ Trainees/induction
✔ Performance check-ins

What does “Fixed or Flexible Budget” mean when creating a vacancy?

When posting a vacancy, you can select if your budget is:

🔒 Fixed – The rate is set and cannot be negotiated.
🔓 Flexible – You can discuss or request a different rate before accepting.

This helps manage expectations and reduces back-and-forth messages.
TRADEMARKED MFL

Yes.
Your Locum Bank is always visible.
Locums can join it at any time — even when no current vacancies are posted.

This means your workforce grows continuously, not just when you’re desperate

Will our Locum Bank still show to locums even if we don’t have shifts available?

Is there support available?

Always. Email us platformmfl@gmail.com anytime — we’re responding super quickly during launch periods.

Is MFL free to join?

Yes — creating an account is completely free for both locums. Vet Practice's are charged a small subscription fee allowing them to monitor cashflow much easier and remain proactive with a bank of trusted compliant locums rather than reactive with per shift fees!

What browsers does MFL work best on?

Chrome and Safari give the smoothest experience.
MFL also works on mobile, but we recommend desktop for faster shift management.
No one needs another app in their life...

Yes.
On your Dashboard Calendar, use the drop-down in the top right corner to select a locum.
You’ll instantly see:

Their upcoming shifts
When they’re next due in

What happens at the end of creating a vacancy?

When a shift is ready to send out, you can choose:

Send to one specific locum
Send to a locum off the platform
Send to your entire Locum Bank
Do nothing → it goes to all eligible locums

You can change this at any time using Edit Vacancy.

Flexible targeting = faster, more relevant fills.

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